Location: Manchester
Salary: £18,500 P/A
Apprenticeship: Business Administrator Level 3

This is an exciting opportunity to support a vibrant school community by providing high quality administrative and financial services. As an Administrative Officer, you will play a vital role in ensuring smooth day-to-day operations, supporting senior leaders, engaging with stakeholders, and helping maintain an efficient and professional school environment.

You will work closely with the CFO/COO, Principal, staff, governors, external agencies, parents/carers, and pupils. This role requires a proactive, detail-oriented individual with strong organisational and communication skills.

Responsibilities:
Deliver responsive admin and word processing services across the school

Provide welfare support to pupils, including first aid and parent communication

Arrange meetings, conferences, and school events

Manage business travel bookings and staff diaries

Take meeting minutes and distribute notes

Maintain and update administrative and data systems

Handle reception duties and manage visitor sign-in

Respond independently to correspondence

Maintain and refresh display boards

Manage financial systems (dinner money collection, invoice payments, etc.)

Ensure stock/supplies are securely stored and tracked

Oversee office equipment servicing

Support colleagues and contribute to wider school duties

Maintain confidentiality and data protection compliance

Promote and support safeguarding, equality, and health and safety policies

Participate in training and staff development activities

Ideal Candidate:
Essential:
Previous experience in admin/finance support
Good written/verbal communication and numeracy skills
Able to manage workload and meet tight deadlines
Accurate with financial data and record keeping
Skilled in Microsoft Word, Excel, and IT systems
Understanding of school operations and governance
Able to build effective relationships with children and adults
Team-oriented, with awareness of school responsibilities
Willingness to undergo first aid training
Self-motivated, flexible, and professional
Committed to equality, safeguarding, and continuous improvement
Willing to undergo an enhanced DBS check
Fluent spoken English (essential under Immigration Act 2016)

Desirable:
Experience in minute-taking
Familiarity with school finance and regulations

What We Offer:
Term-time only work with a structured schedule (35 hrs/week)

Supportive and inclusive team environment

Opportunities for training and professional development

A role that directly contributes to improving educational services

Commitment to safeguarding and equal opportunities